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Organisation

Work Distribution

Responsibilities and functional areas of academic departments and administrative divisions at Government Polytechnic Palanpur.

Academic Departments

Each department is headed by a Head of Department (HoD) appointed by the Principal.

Civil Engineering

HoD, Civil Engineering

  • Academic delivery and lab management for CE diploma
  • Industry interaction and site visits for CE students
  • Maintenance of Civil Engineering laboratories
  • NBA documentation and accreditation compliance for CE
  • Final year project guidance and evaluation

Electrical Engineering

HoD, Electrical Engineering

  • Academic delivery and lab management for EE diploma
  • Power lab and electrical workshop maintenance
  • NBA accreditation compliance for EE
  • Industry visits and guest lecture arrangements
  • Student project guidance for EE and SSIP

Mechanical Engineering

HoD, Mechanical Engineering

  • Academic delivery for ME diploma programme
  • Workshop and manufacturing lab upkeep
  • NBA accreditation compliance for ME
  • Coordination of industrial training for ME students
  • Student project and SSIP support

EC Engineering

HoD, EC Engineering

  • Academic delivery for EC diploma
  • Electronics and communication lab management
  • IoT and embedded systems project supervision
  • Industry linkages and expert lecture coordination
  • Student chapter coordination (ISA, ISHRAE)

Computer / IT Engineering

HoD, Computer/IT

  • Academic delivery for CO and IT diploma programmes
  • Computer lab and network infrastructure maintenance
  • SSIP and innovation project supervision
  • Cybersecurity awareness and software project guidance
  • Campus placement preparation for IT/CO students

Administrative Divisions

Principal's Office

  • Overall administration and academic leadership
  • Government liaison — ACPDC, GTU, AICTE, DTE
  • Approval of budgets, policies, and staff actions
  • Chairing institute committees and governing body

Accounts & Finance

  • Budget preparation and fund management
  • Salary disbursement and audit compliance
  • Fee collection, financial statements, and PFMS
  • Procurement approvals and tender management

Examination Cell

  • GTU examination coordination — seating, invigilation
  • Internal assessment records and result processing
  • Hall ticket distribution and admit card management
  • Grievance handling for examination-related issues

Admission Office

  • Co-ordinating with ACPDC for diploma admissions
  • Document verification and enrolment
  • Scholarship and fee concession form processing
  • Maintaining student enrolment records

Establishment Section

  • Recruitment, appointments, and service records
  • Leave management and attendance records
  • Employee welfare and HR compliance
  • Training and faculty development coordination

Library

  • Procurement and cataloguing of books and journals
  • Digital library and NPTEL access management
  • Issue/return tracking and student membership
  • Reading room and reference services

For the institute organisation chart and reporting structure, refer to the Organisation Chart.